Speaker submissions

We are committed to advancing industry standards and promoting excellence. One of the ways we do this is by offering a (largely free of charge) professional education programme at our exhibition. We aim to provide meetings and events industry professionals of all abilities and experience with ideas, tools and strategies that benefit either their organisations or their own careers. All submissions are reviewed by a panel on the merits of the content and are chosen with relevance to the programme.

Submission form


All submissions must be submitted using the form. We cannot accept submissions by email. Please email milda.salciute@imexexhibitions.com if you have any questions. 

Before you apply


Your proposed session must be relevant to one or more of our audience sectors: meetings, events and incentive travel planners and buyers; senior directors or managers from associations, agencies, the corporate sector, the not-for-profit sector, government or other sectors. We also provide specialist education for exhibitors.


Your proposed session must fit into one of our 10 education tracks

  • Business skills
  • Diversity
  • Health and wellbeing
  • Personal development
  • Technology
  • Creative learning
  • General education
  • Marketing/social media
  • Sustainability
  • Trends and research

In addition we are particularly interested in receiving sessions on security, contracting and negotiation.


We do not typically compensate speakers for travel or accommodation expenses or pay appearance fees. We see speaking at IMEX as a fantastic opportunity to immerse yourself in the meetings and events industry and present your expertise to a captive audience. Where possible we will help you gain added value through marketing, social media, PR and in our publications.

If selected, your session will be included in our education programme which is available on our website, our app, in our Show Planner and on screens at the show.


It doesn’t matter if you’ve presented your proposed session elsewhere before but we do favour fresh ideas, interesting angles and inspiring new perspectives.

No sales pitches

It’s important for you, and for us, that we avoid sales pitches masked as education. 


You don’t have to present on your own. Co-presenters are welcome.

Learning formats

Your session should fit comfortably into one of the following four formats. State your preference when you submit your proposal. Most education takes place on our dedicated education stand, the Inspiration Hub, on the show floor.

  1. 30 to 45-minute seminar: Theatre-style seating for 40-80 people. Ideal for speaker-led presentations.
  2. 30-minute Campfire: Suitable for 20 people on a casual-seating basis. Campfires work best with a 10-minute introduction followed by an informal learning discussion. No AV support.
  3. 45-minute Hot Topic Table: We provide a table and a timeslot and your role is to moderate and facilitate peer-to-peer discussions and learning on your expert topic. Ideal for small groups of up to 15 people. Confidence and coaching skills are useful.
  4. Research Pod: Present your latest industry or company research/trends to a small group of up to 20 people, followed by a discussion.

Preparing your submission

We use the words you provide on our website, in our marketing materials and Show Planner, so it’s worth giving this process plenty of time and consideration. You should write your proposal as if persuading your audience to attend (not to us). Have the following information to hand before you start:

• Your full contact details – name, telephone, email
• A short biography (max 1000 characters)
• A high resolution headshot photo (jpg, gif, png format)
• Your company/organisation logo (jpg, gif, png format)
• Details of your co-presenter (with all of the information above)
• Your proposed session title. (A captivating title is important for pre-show marketing and PR so please give this your best shot!)
• Your session description (max 300 characters) including three learning outcomes or take-away points (max 160 characters per outcome)


Submission deadline  16 January 2017
Approval notification  28 February 2017