Appointment System for Buyers

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    IMEX has built its own appointment system with you – the buyer – in mind…and we improve it continuously based on your feedback. The system gives each buyer the opportunity to choose who, when and how to meet with suppliers of your choice. The point of appointments is to make sure that your time at the show is really productive – giving you more time for education, networking and generally soaking up ideas.


    There are 3 types of appointment at IMEX – all of them are 30mins long:

    Individual Appointments

    These make up over 90% of the appointments at IMEX. Once logged in to the IMEX website, buyers search for exhibitors that interest them and make appointments with them direct. The system even allows buyers to include a mini RFP and other documents with the appointment so that the exhibitor can be really well prepared for the face-to-face meeting at the show.

    Group Appointments

    IMEX makes a few select group appointments each day of the show. This gives groups of buyers the opportunity to learn about destinations, hotel groups and other suppliers in a presentation-type format on the exhibitors’ stands. Often buyers use this as an educational opportunity to learn about destinations that they may never have heard of or considered before. See this as your time to explore…

    Stand Presentations

    Some exhibitors set up additional presentations on their stand that buyers can book into. This is similar to a Group Appointment, but the exact exhibitor and time is chosen by the buyer, rather than by IMEX.


    • Appointments are 25-30mins long – you’ll probably want to leave yourself a few minutes to get to your next appointment and navigate the hall
    • Individual appointments are an opportunity to talk about a specific piece or pieces of business that a supplier can help you with

    But, don’t be too overwhelmed by all the options – the IMEX team runs training webinars in the weeks leading up to the exhibition  and is always available on the phone for any questions on how the system works. Hopefully, you’ll find it totally intuitive anyway…